Technician (Purchasing & Plant) required for our public sector client

Primarily Office based with the potential for occasional hybrid working - office based in Croft

Temporary initially until Feb 2025

Job Purpose

To provide supply chain management and a compliant procurement service for Highways Delivery. To hire, lease or purchase items of plant and/or materials required for the delivery of revenue and capital programmes of highway works. To manage the stock, distribution and maintenance service history of owned plant items.

Corporate Responsibilities

1. To ensure that the services are delivered for the benefit of the people of Leicestershire.
2. To be responsible for maintaining effective partnerships and working relationships with statutory, voluntary, private agencies and communities to promote and meet the Council’s and Department’s services and objectives
3. To ensure activities are delivered in the most efficient and effective manner as possible.
4. To carry out all purchasing for Highways Delivery ensuring compliance with the Council’s Contract Procedure Rules, EU Procurement rules and Public Contracts Regulations 2015.
5. To maintain auditable reports of purchasing activities including “3 quotes” process.
6. To process procurement opportunities via the electronic portal (Due North) as required by contract procurement rules.
7. Responsible for protecting and managing information securely, and reporting breaches or suspected information security breaches, in line with Council policies
8. To carry out all purchasing for Highways Delivery ensuring compliance with the Council’s Contract Procedure Rules, EU Procurement rules and Public Contracts Regulations 2015.
9. To maintain auditable reports of purchasing activities including “3 quotes” process.
10. To process procurement opportunities via the electronic portal (Due North) as required by contract procurement rules.To assist with contract & supplier management of LCC supply contracts.
11. To provide support to operational teams by receiving and processing requisitions for goods and services, creating purchase orders in the Oracle e-business suite, and expediting delivery.
12. To understand the content and T&C’s of the approved contracts (LCC & ESPO), how they are created, the relationship with ESPO, and the process whereby suppliers are selected in order to provide an efficient and compliant purchasing service and to deal professionally with any enquiries relating to contracts, selection process and timescales.
13. To arrange plant and material deliveries and/or collections, including on/off hires, and to liaise with internal stores operations to ensure the efficient and effective collection of stock lines and other consumables.
14. To be the first point of contact for client and operational teams to access services offered by the Procurement team. To act as an ambassador for the team.
15. To adhere to agreed workflow arrangements and timescales, prioritising requirements to support operational objectives
16. To advise on the availability of resources using data extracted from the Resource Allocation System
17. To assist with the monitoring and analysis of supplier performance, contributing evaluation of the service offered. To support contract & supplier management of LCC supply contracts. To attend and record regular contract meetings with suppliers.
18. To assist the Purchasing and Stores Manager, as directed, to monitor trends and patterns in workflow and performance
19. To constantly update personal knowledge of technical and business terminology in order to be of maximum assistance to customers..
20. To question processes and methodologies where errors or inefficiencies become apparent, both in own sphere of operation and throughout the unit and section.
21. To respond to enquiries and correspondence from internal and external customers, resolving all queries and any complaints in a professional manner.
22. To prepare, collate and present general information, documents, projects and management reports using relevant computer packages for consideration by Senior Management, other Departments, County Council Committees and other groups as required.
23. Other duties as required by the Team Managers commensurate with the duties and grading of the post

In order to be considered for the role, you must possess the following:

 * GCSE Grades A-C or equivalent in English and Maths (e.g. NVQ level 2)

* NVQ Level 3 in a subject relevant to the business area OR BTEC ONC or Diploma in a technical or administrative field

* Working in the highway maintenance, construction industry &/or a purchasing environment.

* Working in an office environment using word processors, spreadsheets, databases and Microsoft Office Software suite

* Working with financial systems (e.g. Oracle)

* Problem solving & analysing information

* Proactive planning and organisation

* knowledge of EU Procurement rules and Public Contract Regulations 2015.

* Dealing with internal and external customers on the telephone and face to face

* Dealing with correspondence

* Compiling and interpreting reports

* Working with current Health & Safety legislation