Willmott Dixon are currently recruiting for an Administration Coordinator to provide support to our London & East construction business and our central Health, Safety and Environmental team. This will be a hybrid role and you will need to be based in our Hitchin office 3 days a week

The role of an Administration Coordinator is integral to maintaining organizational efficiency. You will be responsible for a wide range of tasks that support the administrative operations, requiring a diverse skill set and the ability to manage multiple responsibilities simultaneously. The role offers opportunities for career growth and development within administrative and managerial fields.

Responsibilities

Administrative Support:

• Assisting admin team and other relevant staff with administrative tasks.
• Scheduling and coordinating meetings, appointments, and travel arrangements which includes booking of hotels and train tickets.
• Preparing and editing correspondence, reports, and presentations and ensuring all relevant databases are kept up to date.
• Attending meetings when required and minute taking, ensuring all meeting packs are issued ahead of the meeting.
• Proactively Assisting in the planning and execution of company projects when necessary.
• Extensive diary management.
• Occasional receptionist cover.
• Responding to Customer queries in a positive and timely manner.
• Understanding MS Office and a willingness to learn company software databases when required.
• Playing an important role in our company sustainability and social value commitments.
• Maintain the SHE communications and distribution list and issue when necessary.

Record Keeping:

• Managing physical and electronic files and records.
• Ensuring compliance with company policies.
• Maintaining confidentiality of sensitive information.

Qualifications

• Education: Business administration requirement or equivalent.

Experience:

• Previous experience in an administrative, receptionist or coordinator role is essential.
• Profound knowledge of MS Office suite.
• Confident communicator and Customer service focused.

Certifications:

• Professional certifications such as Certified Administrative Professional (CAP) can be advantageous.
• NVQ Level 3 or equivalent.

Essential / Desirable Criteria

• Organizational Skills: Ability to manage multiple tasks, prioritize and handle projects efficiently.
• Communication Skills: Strong verbal and written communication skills.
• Technical Proficiency: Proficiency in office software (e.g., Microsoft Office Suite, SharePoint) and familiarity with office equipment and willingness to learn and upskill where necessary.
• Problem-Solving Skills: Ability to identify and resolve issues promptly.
• Time Management: Efficiently managing time and prioritizing tasks to meet deadlines.
• Interpersonal Skills: Ability to work well with others, providing support and fostering a collaborative environment.
• Being capable to work on your own on occasions with self-motivation.
• Attention to Detail: Ensuring accuracy and thoroughness in all tasks.
• Administrative coordinators will be typically office/home based.
• The role may require occasional travel for meetings, events, or training sessions.
• The job can involve interacting with various departments and levels of staff within the organization, as well as external partners or clients.
• Ability to plan ahead, being proactive.

Additional Information

At Willmott Dixon, we pride ourselves on being a diverse and inclusive employer. We welcome applications from candidates of all backgrounds and are happy to discuss flexible/agile working arrangements. We are a disability confident employer.

Benefits: In return we reward our people generously with a competitive package that gives you flexible benefits to fit your lifestyle and priorities. This includes but is not limited to, an enhanced pension scheme, full / heavily discounted private medical, life assurance, incentive bonus and a car scheme which will make us a market leader in sustainable company travel. Applicable roles will benefit from a motoring expenditure allowance (MEA) and everyone can access a new generation of low carbon and electric cars via the Willmott Dixon run car leasing scheme.